What are co-teachers?
Co-teachers are supplementary teachers assigned to sections in your SIS but are not considered the primary teacher. Clever's ability to sync co-teachers depends on your sync type; find your sync type below for more information.
- SIS-Managed Auto Syncs
- Clever-Managed Auto Syncs
- Adding co-teachers manually in Clever
- Creating new custom teachers in Clever
Please note that some connected applications may not support co-teachers at this time:
- If you notice that co-teachers are missing from your connected application, first check your data in Clever. If co-teachers are missing in Clever, please read the information below on how to add them to Clever.
- If co-teachers are syncing to your Clever account but missing from your connected application, please reach out to that application team to learn how their system handles multiple teachers.
Adding co-teachers in SFTP syncs
The "Teacher_id" column in the sections.csv file indicates the primary teacher for that section. Multiple teachers are added to sections through the "Teacher_2_id", "Teacher_3_id", and "Teacher_4_id" columns.
Your sections.csv file may look something like this:
Each teacher_id must correspond to a record in the teachers.csv file. Check out Clever's SFTP spec for more information on CSV formatting; page 13 outlines the multiple teacher_id fields. Once the multiple teacher_id fields are added to the sections.csv file, as well as the teachers.csv file, upload the updated files to Clever.
Adding co-teachers in SIS-Managed Auto Syncs
Please reach out to your SIS if you would like co-teachers added to your sync. Similar to the process for SFTP syncs, your SIS will need to add multiple teachers through the "Teacher_2_id", "Teacher_3_id", and "Teacher_4_id" fields in the sections.csv sent to Clever. Click here to learn more about SIS-Managed Auto Syncs.
Syncing co-teachers in Clever-Managed Auto Syncs
To learn if your Auto Sync supports co-teachers, please go to the Clever-Managed Auto Sync page here and select your SIS page. The Auto Sync's "Functionality" section at the top of that page will indicate if the Auto Sync can support co-teachers. Auto Syncs that support co-teachers will bring them into Clever automatically. For example:
Manually adding existing teachers in Clever as co-teachers
If your sync does not support the export of co-teachers, your district has the ability to manually add co-teachers to sections directly from a section's detail page. Sections can be easily accessed using the search bar at the top of your Clever dashboard.
Please allow up to 24 hours for manually added co-teachers to synced by connected applications. If you do not see co-teachers appear in the application, you can contact the application's support team to confirm they support co-teachers on their platform.
Creating new custom teachers in Clever
If you'd like to add a teacher who doesn't sync from the SIS you're now able to do this by choosing to "create a teacher" in the modal.
You'll enter basic demographic information about the user in the subsequent screen in order to create this user:
You can also create teachers from the custom data tab of your home page:
Please allow up to 24 hours for you custom created teachers to sync by connected applications. If you do not see custom created teachers appear in the application, you can contact the application's support team to confirm they support co-teachers on their platform.