At Clever, we understand how important it is to track application logins and usage for your district users. Using Portal Analytics, district admins have access to graphs and statistics that show how many users are accessing their applications, how often they log in, and which schools or apps are being used the most! This article provides a breakdown of the available data, and how it can be filtered.
First, let's take a look at the available filters. You can apply different filters to narrow down the usage data and focus on specific users, applications, and school sites. If the filters chosen do not apply to a chart, the chart will temporarily be hidden.
You can filter Portal Analytics by date ranges. Select 'School year to date' to see the usage data for the entire school year so far.
Select whether you'd like to view your data as a percentage (e.g. 75% of all students have logged in), or in absolute terms (e.g. 7,500 students have logged in).
Select 'All Apps' if you want to view login data for all apps connected to your district's Clever account. To look more closely at a specific app's usage, select the application from the dropdown. When you select a specific app, the 'Usage by App' graph is disabled.
Users, Grades, and Schools
Here you can select whether you want to see usage data for students, teachers, or both.
To look at the Portal Analytics for specific grade levels, select the grade(s) from the dropdown. Grades are based on student grades, not the grade level for sections or teachers.
- Please note: The teacher filter cannot be used with the grade filter.
To focus on a specific site instead of 'All Schools', you can select the school location from the dropdown. Multiple school sites can be selected from the dropdown as well.
- Please note: The Usage by School graph is disabled when you select a single school.
Now that we know how to use filters to focus on specific areas, let's take a look at the different measures! The statistics shown are based on the users who are being shared with the apps. The metrics are not based on the total number of district users in Clever.
Usage by scoped users: This number reflects the number of users that are shared with the application.
Unique users: This number reflects the unique number of shared users who have logged into the application.
Total Logins: This number reflects the overall number of user logins.
Daily Unique Users
Daily unique users: This chart reflects the unique number of users who have logged into an application per day. Hover your mouse over a date to see the number of daily unique users for that day.
- Please note: This chart is disabled if you are using the 'School year to date' time frame filter.
Logins by app
Logins by App: This number reflects the number of unique user logins for an individual application. Select the 'Ascending' or 'Descending' option to order apps by the number of unique logins.
Logins by school
Logins by school: This number reflects the number of unique user logins from users at each school site. Select the 'Ascending' or 'Descending' option to order schools by the number of unique logins.
Login Method / Device / Browser
Login Method: This number reflects the number of unique user logins by login type. Users will be counted twice if they log in using different login methods, but only once if they logged in multiple times using the same Identity Provider (IDP).
Device: This number reflects the number of unique user logins for each device. Users will be counted twice if they are logging into different devices, but only once if the log in multiple times to the same device type.
Browser: This number reflects the number of unique user logins for each device. Users will be counted twice if logging in through different browsers, but only once if they log in multiple times through the same browser.
If you have any questions about Portal Analytics, please reach out to Clever support! We are happy to help!