Which users should be designated or assigned as staff members in Clever?
Staff members in Clever are typically referred to either non-teaching staff members at the district or school or employees who do not have a designated or assigned roster in your Student Information System (SIS).
Here are just a few examples of the different types of staff members Clever supports:
- Curriculum Leads
- District Help Desk users
- School-specific Tech Leads
- District members
- After-school Coordinators
How do I share staff members with an application?
In order for your staff to see and access applications in their Clever Portal, they must first be shared with the specific applications and this can be done in your Clever dashboard. Clever automatically shares staff members with an application whenever a student or teacher from their listed school is shared with an application.
You can always check for this in the 'Overview' tab in any of your applications.
In other cases, school admins can also be included in sharing rules based on their school, title, email, or Staff ID #.
These are the steps to create a sharing rule for school admins:
1. Select "Share by Rules" from the application's 'Data Sharing' tab.
2. Select the "Custom share school administrators" option.
3. Create a new school administrators rule. You can select school admins based on their email, their school site, staff ID #, or title from the dropdown menu.
4. Click "Done Editing". From there you can either Add Another Rule or Save Sharing Rules!
Where do staff members login (staff SSO)?
School admins should login at their Portal URL, which is specific to your district. You can find this URL by going to "Portal Settings" in your District Dashboard.
They are able to login using the same Instant Login setup you have created for your teachers and students (ie, if you use Google, they can login with their Google Credentials).
What if my staff members are also teachers?
Clever supports users being both teachers and a staff member!
If individuals are both a teacher and a staff member in Clever, they can access both user accounts using the same set of credentials. Upon entering their credentials, Clever will prompt them to select which role they would like to log in with: