At Clever, we understand how important it is to track logins and application usage among your students and teachers. Using Portal Analytics, you can see graphs and statistics that show how many users are accessing their resources, how often they log in, and which schools or apps are being used the most! This article will give you a breakdown of the available data and how you can use filters to narrow down the information you see.
To get to the Portal Analytics page from your School Tech Lead Portal, you can navigate to the Clever Dashboard, by clicking Dashboard from the top menu
Once in the Dashboard, from the left-side menu select Analytics > Portal Analytics
How to use filters
First, let's take a look at the available filters. You can use the filters to narrow down the usage data and focus on specific users, applications, and school sites. Different filter sets will cause charts to change- if the filters chosen do not apply to a chart, the chart will temporarily be hidden.
Here you can select the time ranges that you want the charts to show. Select School year to date if you'd like to see the usage data for the entire school year so far.
Here you can select whether you'd like to view your data as a percentage (75% of all students have logged in) or in absolute terms (7,500 students have logged in).
All Schools - an overview of the data for the entire district
If you want to focus on a specific site instead of All Schools, you can select it from the drop-down. Multiple school sites can be selected from the drop-down.
Please note: the "Logins by School" graph is disabled when you select a single school.
Select All Apps if you want to view login data for all the apps connected to your Clever account. To look more closely at a specific app's usage, select it from the drop-down. When you select an app, the "Usage by App" graph is disabled.
Here you can select whether you want to see usage data for teacher-added, district-added, or both.
To look at the analytics for specific grade levels, select the grade(s) from the drop-down. Grades are based on student grades, not the grade level for a section or a teacher.
Here you can select whether you want to see usage data for students, teachers, or both.
Please note: the "Teachers" filter cannot be used in conjunction with the grade filter
Description of available data
Now that we know how to use filters to focus on specific areas, let's take a look at the different measures! The statistics shown are based on the users who are being shared with apps.The metrics are not based on the total number of users in your Clever account.
Usage by scoped users: This number reflects the number of logins from the users that are shared with your applications.
Unique users: This number reflects the unique number of users who have logged into an application.
Total Logins: This number reflects the overall number of user logins.
Daily Unique Users
Daily unique users: This chart reflects the unique number of users who have logged into an application per day. Hover your mouse over a date to see the number of daily unique users for that day. Please note that this chart is disabled if you are using the School year to date time frame filter.
Logins by app
This number reflects the number of unique user logins to an individual application. Click on Ascending or Descending to order apps by the number of unique logins.
Logins by school
This number reflects the number of unique user logins from users at each school site you administer. Click on Ascending or Descending to order schools by the number of unique logins.
Please note: you will only see the number of logins by school for the sites you administer.
Login Method / Device / Browser
Login Method: This number reflects the number of unique user logins by login type. Users will be counted twice if they log in using different login methods- but only once if logging in multiple times using the same identity provider.
Device: This number reflects the number of unique user logins for each device. Users will be counted twice if logging into different devices but only once if logging in multiple times to the same device type.
Browser: This number reflects the number of unique user logins for each device. Users will be counted twice if logging in through different browsers- but only once if logging in multiple times through the same browser.
How to export data
Located at the top right of the Portal Analytics page, the Export all data button will download a CSV of the data you've currently filtered in your analytics view.